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The 7 sins in a tender process

Pay attention to your quotation requests and tenders. Do you get too few offers? Do you always have to answer the same questions? Or are you busy for hours to make a good comparison? If so, then you may have one or more of these 7 sins that cost you a lot of time and money.

1. TOO MUCH SPECIFICATIONS

An abundance of (technical) specifications is pointless. Your supplier often knows better than you and with so many specifications it is difficult to compare offers. Instead of specifying, it is better to describe the problem in your application. Then ask your suppliers to formulate a solution.

2. TOO FREQUENTLY ASK QUESTIONS

The goal of the purchasing process is to buy goods and services within a reasonable period of time that will help your organization. You do not want to frustrate your suppliers by bombarding them with all kinds of questions so that they are busy with their offer for days on end.

3. TOO LOTS OF PRICE OPTIONS

Ask your supplier for a fair price indication and accept that prices can fluctuate. Adding false securities by asking for a price for every hypothetical situation costs your supplier only time and money. Is it wise to not have the price indexed. Suppliers simply calculate the risk in non-indexing so that you pay a higher price anyway.

4. UNFAIR LEGAL CONDITIONS

Be a reasonable person. No one benefits from a strangulation contract. It leads to many expensive and expensive discussions. Provide a contract based on reasonableness and fairness.

5. POOR PLANNING

A short planning seems attractive, but it results in a bad offer process. The quality of the offer is less. Or you are not able to compare offers and choose the most suitable supplier. Conversely, of course, the same applies. Nobody is waiting for a syrupy tender process that is constantly being postponed.

6. SECURITY

How often does it not happen that information about current suppliers is in a new tender? Hasty speed is rarely good, especially for a quotation process. Prevent sloppy mistakes and weird blunders by carefully assessing each tender before it is made public. Use an e-procurement platform to keep everything organized.

7. WIN-LOSE

A professional purchaser always goes for a win-win situation, and not for a situation where the organization wins but the supplier loses. Buyers who also represent the supplier's interests are rewarded with more dedication and expertise, which leads to lower purchasing costs.

GET MORE INFORMATION

Do you regularly commit these sins? No problem, you can do better every day. Take your time, give your supplier the freedom to use his expertise and use a system to get the tender process under control.

Discover which parts you can further improve the tender process. Contact us today.

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